Research Tools | Northlands

 Source: http://narimanhb.com/category/research-tools/

How to automatically summarize a document using MS Word?

30
Apr

 

 

 

 

 

 

5 Votes

As a
manager, employee, researcher or student, you most probabely need to
summarize some documents. For short text-documents it would be an easy
tast but what if you have a document of at least 100 pages in hand and
very restrict deadline? One of your choice could be AutoSummarize
function of MS word.

AutoSummarize identifies the key points
in a document. AutoSummarize works best on well-structured documents,
such as reports, articles, and scientific papers.

Notice: Before you can use AutoSummarize
in Microsoft Office Word 2007, you need to add AutoSummary Tools to the
Quick Access Toolbar.

How AutoSummarize works

AutoSummarize determines key points by
analyzing the document and assigning a score to each sentence. Sentences
that contain words used frequently in the document are given a higher
score. You then choose a percentage of the highest-scoring sentences to
display in the summary.

You can select whether to highlight key
points in a document, insert an executive summary or abstract at the top
of a document, create a new document and put the summary there, or hide
everything but the summary.

If you choose to highlight key points or
hide everything but the summary, you can switch between displaying only
the key points in a document (the rest of the document is hidden) and
highlighting them in the document. As you read, you can also change the
level of detail at any time.

Add AutoSummary Tools to the Quick Access Toolbar

1. Click the Microsoft Office Button, and then click Word Options.
2. Click Customize.
3. In the list under Choose commands from, click All Commands.
4. Scroll through the list of commands until you see AutoSummary Tools.
5. Click AutoSummary Tools, and then click Add.
6. The AutoSummary Tools button now appears in the Quick Access Toolbar.

Watch a Video


Automatically summarize a document

1. On the Quick Access Toolbar, click AutoSummary Tools, and then click AutoSummarize.
2. Select the type of summary that you want.
3. In the Percent of original box, type
   or select the level of detail to include in the summary. Select a higher
   percentage of the original document to include more detail.
4. If you don’t want AutoSummarize to
   replace your existing keywords and comments in the document properties,
   clear the Update document statistics check box.

Note:


To cancel a summary in progress, press ESC.


After you create your summary, review it to make sure it covers your
document’s key points. Keep in mind that the summary text is a rough
draft, and you will probably need to fine-tune it.

***

Ps: Complying with all applicable copyright laws is
your responsibility. You should review the accuracy of any summary
because it is, by its nature, not the entirety of the work.



Research Tools | Northlands